While there’s something to be said for hands-off people management, you still need to be in the know about your employees. Checking in with them regularly provides a moving picture of engagement, as well as consistent performance updates. The question remains, however: Which is the best software for a weekly check-in?
A weekly check-in is a scheduled, asynchronous virtual update made by employees for their line managers. Check-ins drive productivity by building employee engagement.
They keep you informed, so you can provide support, clear obstacles and give people the career development they need. The end result is a better-skilled, more driven and committed workforce.
Key features to look for in weekly check-in software
A well-implemented check-in supports your organization in all kinds of ways. Besides making sure you aren’t ambushed by disengagement, they can better enable employee upskilling and even reduce project turnaround time.
For all this magic to happen, however, the best software for a weekly check-in should have the following features:
- Ease of scheduling: Check-in scheduling tools should be quick and easy to use. Extra points if your chosen platform has a simple drag-and-drop UI that’s intuitive to any user.
- Feedback and survey tools: Small, focused question sets are one of the main features of an employee check-in. These should be easily customizable, both week-to-week and on the individual level.
- Automated reminders: Poor uptake can ruin even the best-laid policies. Habit-forming weekly team check-in tools should prompt users before their deadlines. Sending automated reminders via email or integrated platforms (MS Teams, Slack, etc), is a common solution.
- Performance tracking integration: The best software for a weekly check-in should include performance tracking solutions. Even if you use it for engagement over performance management, having this data highlights the real-time impact of check-in based insights.
- Team collaboration features: Employee check-in software supports collaboration through features like comms channels, action item sharing, recognition and shared OKRs (Objectives and Key Results).
- Customizable templates: A good check-in should be quick and easy, whether you’re setting one up or submitting an update. Check-in templates speed things up, and AI-powered check-ins use industry data to refine your questions.
Now you know what to look for, let’s go over some of the best software for a weekly check-in available.

1. Zensai’s Engage365
First up, Zensai’s Human Success Platform Engage365 module includes our comprehensive employee check-in software. Our check-in only takes 10 minutes, offering granular customization and AI support.
Core features of this employee check-in software
Engage365 is a strong frontrunner for best software for a weekly check-in, thanks to its agile design and a whole host of useful features:
- Employee check-in framework for a blend of qualitative and quantitative insights.
- Peer feedback and employee recognition.
- Engagement insights and sentiment analysis dashboards.
- Mobile app for deskless and offline check-ins.
Strengths and selling points of this employee check-in software
Our platform is a truly agile solution for tracking engagement and performance in your business. Altogether, the benefits of a weekly check-in using Engage365 include:
- Built for Microsoft Teams: Engage365 is fully integrated with Microsoft Teams. Employees and managers alike can access the platform in the flow of work to handle check-ins without disrupting their schedules.
- Quick and asynchronous: Check-ins take mere minutes to complete, and can be submitted or reviewed at any time, minimizing the need for time-consuming 1:1 meetings.
- AI-powered features: Engage365’s check-ins include AI-coached feedback along with its check-in templates. On top of that, AI-powered sentiment analysis compiles actionable insights from check-in data into bespoke reports.
- The full Human Success Platform: Perform365 supplements check-ins with goal-setting data from your choice of SMART Goals and OKRs, while Learn365 helps you meet the needs of employees for growth and personal development.
Best fit and pricing
The Human Success Platform is an affordable and scalable solution for all businesses, from start-ups to enterprises. We serve a wide variety of customers, including Anjuna Airline Solutions, Eastern Suburbs Sydney HR, and Wirral University.
Also, if you want to try before you buy, our modules (including Engage365) have free trials available. For an ongoing subscription to our check-in and engagement platform, here’s an outline of our price structure:
- $: Engage365 single module.
- $$: Grow Basic for the full Human Success Platform with Success Basic support.
- $$$: Grow Plus with Success Plus support, automation and analytics.
- $$$$: Grow Premium with expert support for custom implementation.

2. 15Five
Next up, 15Five is another people management platform with a fairly straightforward system for asking employee check-in questions. It’s an enticing choice thanks to its extensive selection of AI-powered tools.
Core features of this employee check-in software
15Five uses structured weekly check-in questions to monitor engagement and performance. Its most relevant features include:
- Scheduled weekly check-ins for direct reports.
- High fives for employee recognition.
- Feedback for building workplace culture.
- HR outcomes dashboard with AI recommendations.
Strengths and selling points of this employee check-in software
15Five brings plenty to the table as some of the best software for a weekly check-in. Although, its main strengths and selling points include:
- Extensive AI assistance: 15Five has plenty of tools to support managers and HR, with AI feedback insights, predictive impact modeling, AI-assisted reviews, and the AI manager Copilot.
- AI-powered impact modeling: The aforementioned AI impact modeling feature uses data from check-ins and surveys, and highlights the most influential groups and statements to focus policies around.
- In-depth progress tracking: 15Five’s OKR and goal management offers organization-wide tracking with cross-functionality and clear goal ownership across teams and departments.
- Quick customer support response times: 15Five’s email support service promises a response time of no more than two business days.
Drawbacks and limitations
Despite its similarities to the Human Success Platform, 15Five has a few flaws holding it back. Whether that prevents it from being the best software for a weekly check-in for your business depends on you. Its major limitation include:
- Overwhelming number of features: The sheer range of features across 15Five’s full platform can be quite overwhelming to new users.
- Paywalled AI features: Although 15Five has loads of AI features, most of them require the platform’s most expensive subscription to access.
- Repeat functionalities: Tools like AI-synthesized feedback insights are listed on multiple modules, making it difficult to tell exactly which modules you need.
- No customer support live chat: Although their email support channel is fairly reliable, 15Five doesn’t offer phone support or live chat functionality. If you need urgent support, you might be in for a wait.
Best fit and pricing
15Five’s combination of features make it a good fit for medium-to-large businesses, although market data suggests a lot of its customers are actually SMBs.
Organizations in need of effective manager check-in platforms should bear 15Five’s general price structure in mind:
- $: Perform individual module (includes employee check-in).
- $$: The Total Package, including Engage, Perform, AI functions and limited Transform features.
- $$$: Paid HR add-ons not particularly relevant to check-in functionality.

3. Lattice
You might not be sure who to listen to about employee check-ins, but trust us when we say Lattice is another strong service provider. This platform integrates performance reviews and goal-setting with customizable weekly check-ins called Updates.
Core features of this employee check-in software
Lattice has an array of solutions which make it a fairly comprehensive HR platform. As an employee check-in platform, its most relevant features are:
- Employee-manager check-ins in the form of Updates.
- Pulse surveys as an alternate source of real-time insights.
- AI-powered engagement insights.
- AI-assisted feedback and performance insights.
Strengths and selling points of this employee check-in software
As befits its name, Lattice’s comprehensive survey and analytics tools give it strength in a lot of areas. Its main selling points include:
- Emphasis on sentiment analysis: Lattice uses AI-powered sentiment analysis to distill actionable insights from your check-ins and other survey tools. This is something it has in common with Engage365.
- Increasing AI functionality: Besides sentiment analysis, Lattice offers plenty of useful AI features. Not all relate to check-ins, but they’re often testing and releasing new tools.
- Great UI with quick implementation: Although Lattice offers a complex array of tools, the overall UI design is quite sleek.
- Highly transparent pricing: Lattice openly displays pricing on their website, which shows they’re confident about the value of their platform.
Drawbacks and limitations
Although Lattice has a lot to offer, the following flaws could hold it back from being the best software for a weekly check-in:
- Technical issues: Although the promise of new features is great, newly released tools can have stability issues. Bear that in mind before you make Lattice’s shiniest toys an essential part of your workflows.
- Has a learning curve: Despite a generally well-crafted UI, Lattice has a lot of complexity that can make it quite intimidating to end-users. Factor training time into your implementation assessment.
- Needs quality of life improvements: Some of Lattice’s tools are quite fiddly, and some of their newer tools may be missing key functionalities.
- Paywalls for the full platform: Lattice is made up of two primary modules plus several add-ons. For example, Engagement (which contains the bulk of survey tools) is an add-on for Talent Management. You’re looking at paying significantly more for the full experience.
Best fit and pricing
As noted, Lattice’s service consists of two modules and several paid add-ons. For Updates (check-in functionality), you’ll need their more expensive module, Talent Management. This contains Performance functions, including Update. Engagement, which provides more survey tools and AI analytics, is a paid add-on for this module.

4. Workleap Officevibe
Like Lattice, Workleap Officevibe blends check-ins with pulse surveys for increased depth of insight. It provides simple tools for engagement, performance management and recognition to help HR work with management.
Core features of this employee check-in software
Officevibe comes out of the gate strong with the following core features:
- Custom employee surveys and automated pulse surveys.
- Good Vibes peer-to-peer recognition.
- Goals and OKRs with tree-view and reporting.
- Feedback reporting and pulse overview with AI analytics.
Strengths and selling points of this employee check-in software
Not to be outdone for the title of best software for a weekly check-in, Workleap Officevibe offers the following major selling points:
- Easy to use: Officevibe’s UI is clean and simple, which helps to avoid putting first-time users off.
- Pulse automation: The ability to automate pulse surveys gives you real-time insight on workplace engagement issues and performance obstacles. This frees up HR to focus on refining the custom surveys.
- Follow up your surveys: The insights don’t stop once the surveys are done. Instead, they lead into anonymous messaging or even 1:1 planning.
- Great customer support: Workleap has a reputation for quick and effective customer service, which is a must-have when investing in new software.
Drawbacks and limitations
Of course, even with their fantastic customer support, Officevibe still has a few drawbacks worth bearing in mind:
- Missing a proper check-in feature: Officevibe’s custom surveys can serve a similar purpose to an employee check-in, but it isn’t quite the same.
- Needs more robust reporting capabilities: While Officevibe has AI-powered analytics, the reporting features are quite basic, without much ability to drill down.
- Relies on Workleap’s main platform for performance management: Check-ins and performance management go hand-in-hand, but you’ll need the full Workleap platform for that. Officevibe’s only performance-related feature is its OKR and goal-tracking.
- Limited customization: Although Officevibe gives you plenty of out-of-the-box survey tools, you don’t have much ability to customize them, which can limit granularity.
Best fit and pricing
Officevibe’s customers range from small to large businesses. In terms of pricing, your options for Officevibe include:
- $: The individual Officevibe module.
- $$: The Platform Experience bundle containing all of Workleap’s services.

5. Range
Last up, let’s talk about Range, which is arguably the simplest platform on this list. Will that help or hinder it in the competition to be the best software for a weekly check-in? Let’s find out.
Core features of this employee check-in software
As noted, Range keeps it simple with the following core features:
- Asynchronous employee check-ins.
- Light-weight team goals.
- Goal follow-ups with hashtags.
- Integrations with Microsoft Teams, Slack and Zoom.
Strengths and selling points of this employee check-in software
If you’re seriously considering Range, you might be won over by these selling points:
- Incredible ease-of-use: A very simple UI and minimalist features make Range easy to use for even less tech-savvy employees.
- Light-weight and non-disruptive: It takes only minutes to complete tasks in Range, making it the perfect addition to your workflows.
- Transparent and flexible pricing: Range offers three openly priced package tiers, including a free version for up to twelve users.
- Supports team communications: With Range, it’s easy to coordinate follow-up meetings to discuss survey insights thanks to its meeting management functions and comms integrations.
Drawbacks and limitations
Of course, Range’s simplicity is a double-edged sword. As such, it has the following issues:
- Lacks analytics and reporting: Range lacks any in-built analytics functionalities, to say nothing of its lack of AI implementation.
- Too simple to be scalable: While simplicity has its benefits, Range wouldn’t be suitable for enterprise needs due to lack of granularity.
- Limited performance management capabilities: Range’s only performance management function is goal-tracking and OKRs, with no performance review features.
- Doesn’t really stand out: All in all, Range doesn’t do anything particularly special compared to its more complex competitors.
Best fit and pricing
With its simplicity and pricing, Range is best-suited to SMBs or individual teams, although it technically offers enterprise functionality. Its price tiers are as follows:
- $: Free version limited to 12 users.
- $$: Pro, which adds a team directory, private meetings, guest users, and unlimited goals, check-ins and teams.
- $$$: Enterprise with custom pricing, which adds additional features like SSO, advanced user management and more.

How to choose the right check-in tool
You need to find the best software for a weekly check-in if you want to maximize employee engagement and retention. Here are some key considerations:
- Number of end-users: The size of your team or business can often be a deciding factor. Do you need something scalable or simple?
- Customization: Out-of-the-box surveys are great, but how much control do you have over things like questions, survey frequency, and analytics focus?
- User experience: Check-in software needs employee buy-in to succeed. Poor UI design can alienate users from completing check-ins, compromising your flow of data.
- Integration compatibility: SaaS platforms are only as good as the tools they connect with. There’s no sense getting a new check-in tool if it doesn’t work with your existing systems.
- Reporting features: Sifting through check-in data manually would be ridiculously time-consuming. As such, AI analytics and reporting features are more or less a necessity.
- Budget alignment: No matter how much a check-in tool benefits performance, you can’t let it break your budget. Always look into affordability before you get invested in a particular service provider.
Narrow down your options with demos!
While articles like ours are a great starting point to find the best software for a weekly check-in, there’s no substitute for first-hand experience. Short of a free trial, your best bet is to try a demo. Fortunately, they’re extremely common practice for SaaS providers, including us at Zensai.
So, don’t hesitate. Reach out today and book your Engage365 demo today. And, if that interests you, consider checking out the rest of the Human Success Platform as well!
