Trusted by 2,000+ IT & HR leaders in Microsoft-first organizations
Zensai transforms learning, engagement, and performance into impact right inside Microsoft 365. No disruption, just smarter ways to grow where your teams already work.
Employee onboarding software that gets new hires productive faster
Auto-enroll, train, and track every new hire on a role-based plan, all inside Microsoft 365.
The first 6 months are where you win or lose a new hire
New hires don't get the training or grounding they need to get good at the job. The cost lands early; most turnover happens in year one, before productivity ramps and returns are seen. And the onboarding workflow software that it supposed to set new hires up for success sits in a separate app from where people actually work.
Set your people up for success with Zensai employee onboarding software
No switching between platforms. Learning happens inside Microsoft 365, connected to the skills and goals it's meant to build. With AI doing the busywork and your team in complete control.
Every new hire on the right plan, automatically.
Zensai automates employee onboarding from Entra ID: each new hire gets an AI-generated role-based onboarding plan the moment they're added. There’s no manual setup, and no one missed.
Onboarding that lives where new hires already work.
Onboard through Microsoft, not a disconnected system. Courses, plans, and reminders arrive in Teams and Outlook, and new starters connect with their colleagues from their first day — in the flow of work
Prove completion and see progress at a glance.
Dashboards and automated reminders track who's done what and drive completion without chasing, with certification tracking for any mandatory training.
One platform the whole business actually uses
Employee onboarding software is usually a compromise. This isn't. Leadership, employees, managers, and IT each get what they need in one connected system — and because it's in Microsoft 365, adoption tops 90%+
L&D Lead
“You build the onboarding content, but it never reaches everyone consistently.”
- Build role-based onboarding plans once and reuse them, with AI personalizing each path to the new hire's role.
- Set up desk-based and frontline new hires from one system, so the whole workforce gets the structured start they need.
New hire
“It's my first week and I'm not sure what I'm meant to learn first.”
- Open Teams and your onboarding plan is already there — the right training, in the right order, for your role.
- Learn in the tools you'll actually use every day, not a separate app you'll never open again.
IT Admin
“We’re consolidating, we don’t need another app, more support overhead just for onboarding.”
- A Microsoft 365 Certified App that runs inside your existing security, identity, and governance model.
- Provisioning from Entra ID and no parallel system to roll out, govern, or support.
Loved by users, trusted by leaders
See why more than 2,000 people leaders choose Zensai
We've built something that agents actually want to use. They're asking for more. More sessions. More content. More pathways.
Shelby Colgan
National Academy Manager, Belle Property
We wanted to heavily invest in people's growth and a robust and modern LMS was critical in achieving that goal.
Wayne Brown
Learning & Development Manager, Kennards Self Storage
Zensai is easy to navigate and manage. It's so straightforward to add courses, training plans and then track the progress. I would strongly recommend a system like this!
Anders Fabricius
Group Training & Development Manager, KOMPAN
Learn365 was the differentiator because it was the only solution that integrated into the tool that we had grown accustomed to using - Microsoft Teams.
Randy Cruz
Director of Talent & Organizational Development
Request a Demo
FAQs
What is employee onboarding software?
Employee onboarding software automates how new hires are enrolled, trained, and tracked through their first weeks — replacing ad-hoc checklists and email with a structured, repeatable plan. Zensai runs that plan inside Microsoft 365, so onboarding happens in Teams and Outlook, where new hires already work.
What are the benefits of onboarding software?
Every new hire gets the same structured start, HR sees who’s completed what, and the ramp to productivity is faster and more consistent — instead of an experience that varies by manager and leaves gaps you only notice when someone struggles.
How is this different from using SharePoint and email for onboarding
SharePoint pages and email threads can hold onboarding content, but they can’t auto-enroll new hires, track completion, send reminders, or show HR who’s finished. Zensai adds that structure and visibility — and because it lives inside SharePoint, Teams, and Outlook, new hires don’t learn a separate system.
Do we need to replace our HRIS?
No. When Entra ID is your source of truth, new hires are provisioned and auto-enrolled with no HRIS connector needed. If your source of truth is Workday, SAP, or another HRIS, Zensai connects to 80+ HRIS systems, so onboarding still triggers automatically when someone is hired.
How does it compare to Microsoft Viva Learning?
They’re complementary. Viva Learning surfaces and aggregates content; Zensai is the structured system that delivers, automates, tracks, and reports against onboarding and training. Viva is the discovery surface; Zensai is the system of record — and Zensai content can surface in Viva Learning.
What does the AI actually do during onboarding?
The AI does specific named jobs: an AI Tutor answers a new hire’s questions mid-course so they can keep going, and AI-created paths are personalized to the role. It supports the new hire — your L&D team still designs the plan and owns the content, and the activity is tracked for oversight.
Which edition includes onboarding?
Onboarding is included in the Grow edition, the entry edition of the Zensai Platform — alongside compliance and capability building. Scale and Transform add performance and engagement capabilities on top, on the same platform inside Microsoft 365.
How long does it take to go live?
Because Zensai runs inside the Microsoft 365 you already have, there’s no separate system to stand up — the fastest path is when Entra ID is your source of truth. Kennards Self Storage described their launch as a “smooth and pretty seamless process.”
Will new hires actually use it?
Onboarding shows up in Teams and Outlook, where new hires already spend their day — not in a separate portal they have to remember to open. That’s a big part of why completion holds up rather than dropping off after week one.