To say compliance training is important would be a massive understatement. It’s not just necessary for your business to operate successfully, but legitimately as well. Of course, to deliver effective and consistent training, you need the right tools. With that in mind, let’s look at how to evaluate compliance training software for your organization.
It’s all too easy to fall into the trap of viewing compliance as an exercise in ticking boxes. Doing this leaves you vulnerable to mistakes and oversights. However, some businesses seem to be waking up to this fact. PwC’s Global Risk Survey from 2023 found that:
- 40% of business or risk leaders improved compliance robustness in the previous twelve months.
- This rate jumped over 80% when looking at the top-performing 5% of organizations.
- Similarly, 40% had successfully improved customer trust and confidence (89% for top businesses).
- 32% improved financial performance through effective risk mitigation (84% for top businesses).
As you can see, a significant percentage of businesses are failing to modernize their compliance training processes, despite the apparently obvious benefits. While some leaders might be content with ticking boxes, others just lack the proper tools.
While large-scale compliance training policies may seem like a huge HR headache, the fact is that modern tools help to streamline the process. That’s why we’re going to show you how to find compliance training platform vendors to suit your needs!
Key considerations when choosing compliance training software
Having the right software makes it so much easier to deliver compliance training for employees. That said, there’s certainly no shortage of vendors offering platforms with their own strengths, weaknesses and intricacies. While a lot of them have things in common, the best compliance training software includes some essential features.
Things to look for in your compliance training software
- Content creation and integration
- Accessibility options
- Ease of use
- Reporting and analytics
- Scalability
Content creation and integration
When figuring out how to evaluate compliance training software, content creation tools are a great place to start. They’re basically your bread and butter when it comes to learning and development.
The scope and functionality of different content creation software can vary widely. Generally speaking, though, we can lump it into one of two categories:
- In-built: A lot of compliance training software includes tools for uploading your own materials and converting them into structured course formats. This could be through a simple document upload, or more in-depth editing tools. Some providers may even include their own company-made training content for client use.
- Third party: One of the simplest and most effective ways vendors deliver compliance training is by connecting their service with third party content libraries. This allows L&D software providers to pipe in course content from established experts through services like Go1 and LinkedIn Learning. Some services even let you mix and match content sources for custom training.
Accessibility options
It’s important to think about how employees in your business will access compliance training software. While it’s true that a lot of them will probably use its standard desktop app, what about deskless workers?
The best software for frontline workforce training should at least include a mobile app. That way, people who don’t work on computers for a living can actually access vital compliance training. For office-based staff, you can even take accessibility a step further.
Services like Learn365 are heavily integrated with Microsoft 365 tools like Teams and SharePoint. This allows employees to access compliance training in the apps they already use, preventing them from having to navigate back and forth.
Speaking of integrations, some providers offer improved behind-the scenes accessibility for admins by integrating with commonly used HRIS and HCM software. With these integrations, you can centralize compliance training data with other people management metrics.
Ease of use
For employees to embrace compliance training software, they need to know why it matters and how to use it effortlessly. That’s where ease of use comes in.
Not everyone is tech-savvy, and while digital literacy is growing, complex platforms create resistance. If the system is confusing, employees will engage with it only when necessary—limiting its impact. A simple, engaging UI removes friction, making training accessible and effective for everyone.
It’s not just about end-users. HR and L&D teams also benefit from intuitive admin tools that streamline workflows and reduce manual effort. When compliance training is easy to navigate for both learners and administrators, everyone wins.
Reporting and analytics
Identifying strong reporting functionality is critical for how to evaluate compliance training software. That’s because reporting serves two key functions.
- Compliance documentation: It’s not enough to say you’ve trained your employees. Compliance reporting captures the real-time flow of enrollments, course milestones and certifications that prove people went through training.
- Condense data-driven analytics into actionable insights: Like all forms of people management software, how you use it matters as much as the platform itself. Strong analytics and reporting help to highlight areas for improvement.
Scalability
Scalability is an unavoidable concern for any business setting up a long-term software solution. In terms of how to evaluate compliance training software, you need a provider that suits your current organization while also being well-suited to changes stemming from business growth.
Some LMS providers offer cheaper packages for smaller businesses or individual teams. If you’re part of a start-up with a small software budget, this can be a great starting point.
In fact, some vendors even offer free versions of their product which provide core features and a capped number of users. For example, Anjunja Airline Solutions uses Learn365’s Freemium option to train its staff in cybersecurity skills, which are critical for the protection of customer information they handle as a travel company. And all with a subscription.
What features make a strong compliance LMS?
As regular readers will know, we’ve plenty to say about what makes a good learning management system in general. Since compliance training is just another aspect of workplace learning, it all applies. But the question remains of how to evaluate compliance training software specifically. What should you prioritize?
Industry-specific content libraries
Generic training has its place, but compliance needs are industry-specific. Healthcare teams require up-to-date medical guidance, while manufacturing employees need safety certifications.
Before choosing an LMS, ensure it supports your industry. A system built for food service won’t help a law firm. The right vendor will offer curated training relevant to your field, often with third-party content from industry experts for added value.
AI-powered interactivity and personalized development
AI transforms training by personalizing learning paths and streamlining course creation. It recommends courses, adapts quizzes to individual strengths, and enhances engagement with interactive features like gamification and real-time feedback.
Want employees to stay engaged? Make learning dynamic. AI-driven quizzes and interactive content turn passive training into active skill-building.
Automation for L&D admins
There are only going to be so many people in your HR department. Potentially less if we’re talking HR and L&D teams are stretched thin—automation is a game-changer. The right LMS should handle routine tasks like:
- Auto-enrolling new hires in required training
- Sending reminders for deadlines and certification renewals
- Generating compliance reports for seamless documentation
With automation, even a small L&D team can scale training effortlessly, keeping up with company growth without extra admin work.
How Learn365 supports compliance training
Now you know how to evaluate compliance training software, we can explain what makes Learn365 the best Microsoft LMS for any organization. Specifically organizations wanting to improve their compliance training strategy. Here’s a quick rundown of what our platform has to offer:
Quick compliance training software buy-in: Choose Learn365
We’ve briefly touched on the ideas of employee buy-in and ease-of-use already. So, how does Learn365 accomplish these things?
For one thing, its deep integration with Microsoft 365 makes it an extension of the tools your people already use. This is a big part of why the insurance company Youi chose to deliver compliance training with Learn365. As pre-existing Microsoft users, they needed a system that fully integrated with it. They’ve since gotten a lot of use out of our integrated content libraries, especially Go1.
Beyond that, we’ve given Learn365 a simple UI for end-users, which minimizes the need to train people in its use during rollout. All this helps break the ice to get people fully immersed in learning and development, for compliance and all other forms of job training.
AI-assisted compliance course creation
Learn365 features an intuitive course builder that lets you set up training programs and set up automated management workflows. So, you might be wondering, what role does AI play?
Our AI virtual assistant for course creation makes assembling new courses much less of a headache. Give Orbie learning materials in a wide array of document formats, and it’ll turn them into functional course content complete with interactive elements.
This means you aren’t limited to our (admittedly impressive) content libraries. You’re free to introduce any of your own knowledge resources as part of a bespoke compliance training program.
Real-time tracking and reporting of training
Learn365’s tracking and reporting features allow you to monitor employee learning in real-time. We let you track both individual and team training performance to help you assess the effectiveness of your policies.
On the reporting side, we have ready-made dashboards with real-time stats for increased visibility. If you want to get more granular, you can use Power BI to generate custom reports exploring trends in-depth. Combined with our workflow automation for L&D admins, Learn365’s tracking and reporting functions make it much easier for your team to stay in the know.
The Learn365 mobile app for compliance training on the go
Last but not least, we have Zensai’s mobile learning app. As mentioned, one of the first steps in how to evaluate compliance training software is to check a provider’s level of mobile learning support.
The Learn365 mobile app delivers a full learning experience on any device.
Unlike limited mobile solutions, our iOS and Android apps offer:
- Full course access—learn from anywhere
- Personalized learning paths tailored to career growth
- Seamless navigation with interactive, mobile-optimized courses
For industries with deskless and frontline workers, Learn365 ensures equal access to upskilling—anytime, anywhere. No compromises, just learning that fits your workforce.
The right compliance training software makes a world of difference
The right LMS isn’t just a training tool—it’s proof of compliance, a framework for industry-specific learning, and a source of real-time insights on employee development.
What to look for in your compliance training software:
- Strong documentation to meet compliance commitments
- Robust tracking & reporting for actionable insights
- Industry-relevant training tailored to your workforce
With so many options, not all platforms are created equal. Do your research, check reviews, and most importantly—test it yourself. Look for demos or freemium versions to see if it meets your needs.
Why not start today? Book a live demo of Learn365 with Zensai and experience seamless compliance training firsthand.
