Job training has always played a critical role in business success, but is now more vital than ever. With engagement in the pits, and everyday job skills set to change in big ways, we need to change how we approach training at work. To pull it off, you’ll definitely need the best software for employee training in 2025.
Those of us responsible for employee training are beset on all sides by challenges. For one thing, the Future of Jobs Report 2025 from the World Economic Forum showed that employers predict 39% of employee core skills will change by 2030.
However, one ray of hope is that this percentage is actually down from 44% as predicted in 2023, which the World Economic Forum attributes to an increased focus on continuous learning by employers. So, what other obstacles stand in the way of a better employee training system?
Unfortunately, employee engagement continues to be one of the biggest barriers. Gallup’s global indicator for employee engagement shows that worldwide employee engagement levels are at just 23%.
Specifically, engagement and learning at work share a mutually beneficial relationship. The more engaged employees are, the more receptive they are to learning, while the more effectively you train your people, the more engaged they’ll be. And, of course, there’s the obvious impact of learning on performance. For instance, the better trained someone is, the more productive they can be with their time.
Top employee training systems
Key features to look for in an employee training system
Now you know why it’s essential to find the best software for employee training. Next, you’ll need to learn what to look for. Here are the most essential features for effective employee training platforms:
1. Mobile accessibility
There’s no sense investing in employee training and tracking software if it can’t be accessed by all of your employees. First, you want to make sure to choose a platform provider with an established mobile app means training is accessible for deskless, remote, or frontline workers, as well as those who simply prefer learning on the go.
2. Microlearning capabilities
While in-depth content is certainly important, the fact is that modern employee training practices have to be compatible with busy schedules. “Microlearning” refers to bite-sized knowledge resources and training exercises designed to be completed quickly.
3. Gamification and engagement tools
Let’s face it, the content employees have to learn is often pretty dull. Gamification features, like scores, leaderboards, levels, and badges, can be used to make learning more enticing. Then you have engagement tools, like surveys and sentiment analysis, which help you understand how employees feel about your training policies. Thus, helping you make improvements and remove obstacles to learning.
4. Customizable training paths
For the sake of both engagement and retention, you need to move away from single-track employee development. Not everyone has the same training needs or career ambitions. Training path customization gives employees control of their own development and makes them more likely to feel valued and supported at work.
5. Compliance tracking
For businesses in many industries, training isn’t just a matter of business success. It’s a basic legal requirement. That’s why the best software for employee training should include compliance tracking features. This means critical documentation to show employees are properly trained. Things like course registration, completion and certification.
6. Advanced analytics and reporting
Also, don’t stop at basic compliance requirements. Collect as much information on how your employee training system performs as possible to make improvements. In fact, the best employee training platforms use advanced, AI-driven analytics and reporting. This turns the data you provide into bespoke reports and visuals, so you can monitor employee training trends in real time.
7. Integration with HR and performance tools
Lastly, the best software for employee training doesn’t exist in a vacuum. It connects to your existing HRIS, HCM, and performance management systems to share data and streamline HR admin. Research platform providers, the integrations they offer, and what users have to say about them.
With these key features firmly in mind, it’s time to look at some of the top employee training platforms on the market. As usual with these lists, we’ll set the tone by breaking down what we at Zensai have to offer.
1. Zensai’s Learn365
Firstly, Learn365 is one of three modules Zensai offers as part of our Human Success Platform. By itself, Learn365 is a comprehensive employee training tool, but also combines with Engage365 and Perform365 to form a truly interconnected hub for people management.
Our employee training system caters to a wide variety of industries and sectors, with L&D content for healthcare, manufacturing, finance, legal work and more. If your people need timely and effective training, Zensai might just be the provider for you.
Core features of this employee training system
Learn365 is an agile corporate LMS designed to eliminate the barriers between work and employee development. The module’s main features include:
- AI-powered course creation and management tools with admin automation.
- World-class training libraries for numerous industries through Content365 (includes Go1, LinkedIn Learning, Microsoft 365 Learning Pathways and more).
- Learning experience customization and AI-driven training recommendations.
- Comprehensive tracking and reporting, including the Learn365 Audit Trail.
- Mobile learning app for iOS and Android with all Learn365 features and content available and optimized.
In addition to integrating with HRIS and HCM systems, Learn365 has deep Microsoft 365 and Teams integration for training in the flow of work.
Selling points of this employee training system
Basic features aside, you might be wondering what makes Learn365 some of the best software for employee training on the market. Well, wonder no longer. Our platform’s biggest strengths include:
- Intuitive and user-friendly design: Our platform’s simple design philosophy makes it easy for anyone to navigate and use. On top of that, the ability to use our LMS in Microsoft Teams eliminates pointless barriers and wasted time by centralizing learning in the flow of work.
- Highly scalable learning management: Learning admin automation and streamlining means your HR admins can effectively cater to any number of learners. On top of that, the power to offer a customized learning experience gives you enough granularity to support unique learning needs in even the most massive organization. Thus making building employee training courses in Microsoft 365 a breeze.
- Bespoke levels of customer support: The tensest part of engaging with new software is arguably its implementation. At Zensai, we offer varied levels of customer support to suit your needs, from limited Success Basic support, right up to dedicated expert assistance for any unique enterprise needs.
Limitations of this employee training system
Of course, it goes without saying that no software is perfect. Since we’ll be highlighting the drawbacks of the other entries on this list, it’s only fair we point out Learn365’s main flaws:
- Most useful when used with Microsoft 365: While some would argue Learn365’s Microsoft integration as a strength, your organization has to actually use Microsoft tools and services for this to be a benefit. If you don’t use tools like Teams or SharePoint, you might miss out on some of this module’s functionality.
- A less fancy UI: Since Learn365 emphasizes simplicity for its user experience, its UI may not be as sleek as some of our competitors. If you’re trying to dazzle learners with flashy L&D, we might not be the provider for you.
- Doesn’t cater to higher education: It’s true that some businesses support employees through higher education. While our course customization tools could offer a workable solution, Learn365 doesn’t have features specifically designed for employees pursuing degrees.
Pricing and best fit
With a varied price structure for the benefit of SMBs, and total scalability for enterprise businesses, we can proudly say Learn365 is some of the best software for employee training for organizations of all sizes.
We can help, no matter the scope of your training needs. Our customers include law firms like Nelson Mullins, equipment providers like KOMPAN, and manufacturing companies like Liberty Steel.
A freemium Learn365 is available for a limited number of users. On top of that, here’s a basic outline of our price structure:
- Individual module ($): If our freemium model doesn’t suit your needs, you can get an individual quote for Learn365 by itself, with Success Basic support.
- Grow Basic ($$): All three modules of our Human Success Platform, with Success Basic support for organizations with minimal setup requirements.
- Grow Plus ($$$): The full Human Success Platform with Success Plus support, which adds automation and advanced analytics features.
- Grow Premium ($$$$): Our full platform with Success Premium support, which gives access to our dedicated team of support experts, ready to help with your custom setup or ongoing support needs.
2. Rippling
Of course, if you really want to invest in employee education, you can’t just look at one platform. Next up, let’s look at Rippling. Their overall platform covers HCM, payroll, IT, and spend management. We’ll be looking at Rippling HCM, which is where you’ll find their learning management software.
Core features of this employee training system
Let’s find out if Rippling has what it takes to be the best software for employee training. This platform is off to a strong start with the following core features:
- Custom course builder and pre-built course catalog.
- Automated progress tracking and compliance workflows.
- Workforce analytics with custom report builder and templates.
- Policy customization and complex permissions management.
Selling points of this employee training system
As a centralized HR, people management and finance platform, Rippling runs the risk of being overly complicated. Luckily, it more or less sticks the landing with the following strengths:
- Generally easy to use: Overall, Rippling has a well-designed UI. Users appreciate that it centralizes many functions in one place, and that it automates admin tasks like permissions management and progress tracking.
- Highly accessible: Rippling prioritizes an easy experience for end-users in particular. This helps prevent it from being too intimidating when employees are introduced to it. In addition, the Rippling mobile app even delivers training to employees who aren’t office-based.
- 600+ integrations: Although Rippling offers a variety of HR tools, they understand you may not be looking to throw out existing systems. That’s why their API boasts a huge number of integrations for collaboration and office management tools, as well as different sectors, like sales, finance and legal.
Limitations of this employee training system
Although Rippling is definitely an impressive platform, it has a few notable drawbacks like:
- Paywalls on the Rippling platform: Rippling is divided into an essential core platform with additional tools and paid add-ons including access to their 600+ integrations. For example, to access their LMS, you need their core Rippling Unity Platform as well as Rippling HCM.
- Somewhat limited mobile app: While the mobile app does a decent job of making learning and other features available to employees on the go, users note that it doesn’t include the full range of functionality found on the desktop app.
- Some navigational issues: Despite a generally well-crafted UI, Rippling’s feature-rich nature can make it a bit confusing to navigate. Useful features and buttons can seem tucked away, making certain aspects of the system less intuitive than they should be.
Pricing and best fit
Rippling is highly rated by G2 for small and medium businesses, although they’ve certainly won some big name clients too.
Rippling has a very opaque pricing structure, making it hard to pinpoint the cost of their employee training software. The following is the price structure for the core Rippling platform:
- Core ($):
- Global employee graph
- Workflows & automation
- Role-based permissions
- Auto-localization
- Workflow studio
- Custom workflows for onboarding events
- Pro ($$):
- Formula fields
- Advanced reports
- 10 custom workflows
- Webhooks in workflows
- Paid add-ons ($$$):
- Unlimited workflows
- Custom apps
- API platform for integration access
On top of that, you’ll need to pay for the specific tools you’ll want, like their learning management software. These are the paywalls we mentioned earlier.
3. Docebo
Thirdly we have, Docebo, often described as a “generative AI LMS.” As such, they offer a wide range of AI-powered features designed to be efficient for L&D admins and engaging for end-users. Originally founded in 2005, Docebo has intensified its gen AI focus since making a number of acquisitions, including Edugo.AI in 2023.
Core features of this employee training system
As mentioned, many of Docebo’s most impressive features are AI-powered. Whether this is enough to crown it the best software for employee training will depend on your business needs. Its core features include:
- Drag-and-drop page creation tools with customizable target audiences.
- AI course authoring tools for quick and easy course generation.
- Tracking and reporting with pre-built or customized dashboards.
- Learning communities and gamification for training engagement.
Selling points of this employee training system
Let’s start by looking at what Docebo does right. Its major strengths and selling points include:
- Extensive AI capabilities: From advanced content authoring tools to admin automation and advanced analytics, Docebo’s platform has deep AI integration. If you’re interested in using machine learning to streamline and support L&D, this might be the software for you.
- Fantastic customer support reputation: When assessing vendor risk, customer support reputation is the first thing you should look at. Fortunately, Docebo’s customers praise its responsive and helpful support team.
- Prioritizes usability: Docebo is designed to be easy on both learners and admins. It delivers personalized learning experiences for users, and makes life easier for HR with AI automation.
Limitations of this employee training system
Docebo does nearly everything right, but there are a few issues to bear in mind before you pick them as your service provider:
- Needs admin quality-of-life improvements: While Docebo does a lot to make life easier for admins, it falls down in some places according to users. For example, admin for Instructor-Led Training (ILT) doesn’t have the same quality of enrollment options as regular course management.
- Multiple content subscriptions: Rather than group additional content libraries under one add-on, Docebo has separate add-ons for Go1 and OpenSesame. You’ll need to pay for both to get the full benefit.
- Limitations on lowest price tier: While Docebo’s lowest price tier (Engage) certainly gives you a lot, it misses out a couple of things that may be critical, even for more budget-conscious businesses. These include advanced analytics and the ability to create custom dashboards.
Pricing and best fit
Docebo built their brand supporting SMBs, while the extended enterprise functionality they’ve established in recent years makes them highly scalable.
Unlike some entries on this list of the best software for employee training, Docebo has a surprisingly straight-forward price structure:
- Engage ($):
- Admin and training automation
- ILT and blended learning
- Custom, white-labelled learning
- Built-in dashboards
- Social learning and gamification
- Mobile app
- Security and compliance
- Elevate ($$): Everything in Engage, plus…
- Skills management
- AI content creation
- Learning evaluations
- Custom dashboards
- Up to six tool integrations
- Workflow automation
- Account and customer success manager support
- Enterprise ($$$): Everything in Engage and Enterprise, plus…
- BI learning data integration
- Custom analytics
- Tailored dashboards
- Branded mobile app
- Up to eight tool integrations
- Guidance from customer solutions engineer
4. 360Learning
If this platform sounds familiar, that might be because it was the subject of our article, Alternatives to 360Learning. Don’t let that fool you, however. 360Learning has plenty to offer as a learning management system. It’s just always important to compare your options before making a final choice.
As their name suggests, 360Learning aims to get away from traditionally hierarchical approaches to employee development. So let’s see if that helps them stand apart from the competition.
Core features of this employee training system
360Learning has a great range of features on offer designed to enable and democratize employee training. These include:
- AI-powered course creation tools with co-authoring capabilities.
- LXP hub with personalized user dashboards to access courses and track progress.
- Academies, customizable learning groups with bespoke, AI-powered course content.
- Automated L&D admin that integrates with your existing HRIS, HCM and CRM systems.
Selling points of this employee training system
360Learning stands out among the best software for employee training for its unique approach to L&D policies. Let’s see how well that translates into marketable strengths:
- An emphasis on collaborative content: 360Learning’s co-authoring tools allow experts in your business to work together to create more nuanced and insightful course content. You can even empower learners to contribute with training insights of their own.
- A variety of reports and dashboards: 360Learning has pre-packaged dashboards for managers, courses, groups and classrooms, as well as skill tracking and learning path stats.
- Strong implementation and customer support: This provider has a reputation among users for quick response times and effective assistance from customer support, which enables a smooth rollout for a potentially complex LMS.
Limitations of this employee training system
Next up, let’s go over 360Learning’s main drawbacks as an employee training platform:
- The learning curve: As is typical for feature-rich platforms, 360Learning’s sheer variety of AI tools and reports can make it a bit difficult to navigate for first-time users. Be sure to include systems training in your rollout if you choose this software.
- Course authoring relies on third-party support: While 360Learning’s course authoring tools make some things simple, like gamification, quizzes and other basic elements, further customization and interactivity often require the use of external tools.
- Reporting limitations: While 360Learning provides incredible variety with its established reports and dashboards, users complain that custom reporting options are quite inflexible.
Pricing and best fit
Lastly, 360Learning is a good fit for businesses of any size, although corporations with traditional, top-down needs may find it at odds with their L&D philosophies.
At present, 360Learning’s basic price structure includes two tiers plus add-ons:
- Team ($): An “out-of-the-box” LMS known for its quick deployment time and transparent, per-user pricing.
- Business ($$): Adds automation and scaling functionality, with integrations and dedicated technical support.
- Add-ons ($$$):
- Coaching
- Globalization
- Live training
- Advanced mobile app
- Champion (for collaborative learning)
How to choose the best software for your business
If you’re still struggling to decide which is the best software for employee training, we might be able to help. Let’s finish up by going over the essential things you need to bear in mind when choosing software for your business.
Industry requirements
While it’s true that no two businesses have identical needs, there are definitely some that depend on your industry. Even the best software for employee training is worthless if it doesn’t meet your training and compliance requirements.
For example, you should examine content libraries like our Content365 add-on to make sure they have what you need. While Zensai aims to deliver agile learning for all businesses, some of our best L&D solutions are aimed at healthcare, manufacturing and consulting.
Budget and workforce size
Employee training platforms can vary widely, both in terms of functionality and pricing. For smaller businesses, it’s often a matter of budget. Systems aimed at larger corporations may not have a price point intended for smaller organizations.
For larger companies, on the other hand, it’s often a matter of scale. While a simple system may work fine for small start-ups or individual teams, the workload will increase as your business grows. L&D admins need streamlining, automation, and more granular reporting to effectively support more learners.
Ease of use
The best software for employee training should be easy to use. Otherwise, it runs the risk of costing more time than it saves. For an example of how businesses use training software to improve efficiency, let’s look at PS Logistics.
They were struggling to find content which fit their compliance requirements while still being engaging. Using Learn365 and our Content365 add-on, they expanded their content libraries, and increased their employee training completion rate from 60% to 80%.
Integration needs
Unless you want to throw out everything including the kitchen sink, you’ll need training software that integrates with your existing systems. You know the drill by now, HCM, HRIS, and so on. Be sure to get a list of the specific tools and services your platform provider integrates with, then check user reviews to see if those integrations live up to your demands.
Support and training
Altogether, even a simple LMS can be daunting for first-time users. Be sure to assess the training requirements for potential platform vendors, as well as the quality of their customer support. Both of these are essential for determining indirect costs for implementing training software.
Don’t forget to demand demos!
If you only take one pearl of wisdom from us today, let it be this: Demos are your friend. And we don’t mean pre-made videos. Basically, the best software for employee training should have an interactive, guided demo you can schedule with a member of your chosen vendor’s sales team.
That’s exactly what we offer right here at Zensai. So, why wait? Reach out and set up your demo appointment right now!
