Create an inclusive and productive experience for new hires with an automated employee onboarding system. Here are 8 steps to making it happen with the agile learning platform, Learn365.

What Is an Employee Onboarding Software?

To jump right in, an employee onboarding software is a program or application that automates and manages the process of welcoming new employees into your company, giving them with the necessary skills, tools and information needed to successfully perform in their positions.

By using an employee onboarding software like Learn365, companies can seamlessly and digitally administer remote onboarding to new hires, providing employees with easy access to all important documents, training content and collaboration tools.

Quality employee onboarding prepares new hires to do their best work at your company and ensures that they will want to stay at your company for years to come.

In addition to greater employee retention, creating and utilizing a high-quality, remote employee onboarding program:

  • Boosts employee performance
  • Increases new-hire job confidence
  • Enhanced team engagement
  • Fosters deeper company trust

The Cost of Employee Onboarding Software

The cost for employing a web-based employee onboarding system can vary from provider to provider, with a range of factors that can impact the final price tag.

Most employee onboarding systems charge users monthly, annually, through an ongoing subscription or sometimes a mixture of the options.

Depending on the structure of the payment plan, an employee onboarding software can cost you anywhere from $19 a month to $600 a month, based on the:

  • Number of users accessing the software
  • Size of the company
  • Features wanted in the software
  • Plug-ins, integrations, and add-ons available

Already have a Microsoft 365 subscription? Boost your adoption with Learn365!

Learn365 is built to integrate directly into all existing Microsoft digital workspaces to drive software adoption, boosting your ROI and getting the most out of your prior investments.

8 Steps to Creating an Employee Onboarding Program

Quality employee onboarding programs offer new hires the best opportunity to succeed in their role, while welcoming them into your organization and company culture.

As a modern learning platform built into the Microsoft 365 digital environment, Learn365 enables companies to develop, manage and automate the new-hire process with the advanced suite of digital employee onboarding tools.

How to Create an Employee Onboarding Program

  • Start with the end in mind
  • Implement employee onboarding tools and technologies
  • Engage new hires before first day
  • Upload onboarding content to digital workspace
  • Cater course content to employees’ learning styles
  • Offer recognition and celebrate onboarding milestones
  • Develop ongoing training path
  • Measure and analyze onboarding outcomes

1. Start with the end in mind

Productive onboarding begins at the very beginning of the recruitment process. Get clear about what you are looking for in your dream candidate and how your onboarding process can best support them.

With Learn365, you can map out all details about the open position, including role responsibilities, skills necessary for the job, and even draft contract templates that can all be housed within the learning management database and shared with all relevant managers before the hiring process begins.

2. Implement digital employee onboarding tools and technologies

In the increasingly hybrid workplace, the need for onboarding tools that can cater to remote and in-office employees is higher than ever.

Employing a digital employee onboarding system like Learn365 allows you to create interactive training courses quickly and virtually with the dedicated Learning Module Builder, Course Creator and Quiz Builder technologies built into the platform.

See more of Learn365’s course and content management tools

3. Engage new hires before first day

Don’t wait until a new employee begins their first day to get them integrated with your company and their role.

Before the new employee starts, you can deliver important paperwork like contracts, tax forms, and login information securely through password-protected channels in Learn365 so employees are off to a running start before they even have their first day.

4. Upload onboarding content to digital workspace

Using a digital workspace to manage company collaboration among remote and in-office workers is imperative. Learn365 is built into the Microsoft 365 digital suite of tools, making the “workspace” a learning space, development space and onboarding space as well.

By implementing Learn365 as an employee onboarding tool, you can upload onboarding courses to the digital content database and share them with new hires through a dedicated Microsoft Teams chat, ensuring everyone stays informed. And with the accompanying Learn365 mobile employee onboarding app, important materials are made accessible whenever, wherever and on any device.

Explore more Learn365 onboarding features

5. Cater course content to employees’ learning styles

Every employee has a unique way of interacting with learning content, and your employee onboarding program should support these diverse learning styles.

Learn365 allows managers to create onboarding content that combines several instruction methods such as classroom courses, blended learning, interactive quizzes, and webinars, helping companies offer a more inclusive onboarding experience.

6. Develop ongoing training path

To build a more effective employee onboarding program that will set your new hires up for success, its best to develop a long-term plan for ongoing training and skill development.

Bring longevity and productivity to your onboarding process by creating training plans to bundle important content together and guide learners through their learning path. Learn365 makes it easy to build training plans that contain multiple courses and add prerequisites to certain courses to assure employees can only access them if they’ve passed the necessary training. You can also use Azure AD/Office groups to target specific roles, to better ensure employee success in their new job.

 How Learn365 Head of People & Culture finds HR success with digital employee onboarding tools

7. Offer recognition and celebrate onboarding milestones

Because successful employee onboarding systems are built for more longstanding training, it’s important to keep new hires engaged and motivated while they move through the onboarding process.

Making efforts to celebrate and recognize employees during their onboarding journey is both easy and automated with Learn365. Seamlessly send training certificates automatically once an employee finishes an onboarding module and give new hires a fun shoutout on a shared Teams channel when they complete benchmark trainings.

8. Measure and analyze onboarding outcomes

Superior employee onboarding software allows you to not only manage onboarding content, but to measure and analyze it for future program improvement.

With the powerful Learn365 and Microsoft 365 integration, managers can easily track, analyze, and report on employee onboarding progress with Power BI templates. This makes is more accessible for managers to accurately report and improve upon their onboarding process.

Take Your Employee Onboarding Program to the Next Level with the Right Tools

Through Learn365, and the integrated power of the Microsoft 365 suite, employee onboarding programs can be enhanced, expanded, and automated.

Book a 1-1 meeting to hear more about how you can utilize Learn365 as your dedicated onboarding software.