Streamline LMS user management effortlessly
Managing users in your LMS shouldn’t be a hassle. With Learn365’s LMS user management software, you can automatically sync with your Microsoft 365 setup, eliminating the need for manual user updates.
- Instantly enroll teams, departments, or entire organizations in a single action.
- Remove access automatically when employees leave—no manual cleanups.
- Assign permissions quickly using agile roles and access matrix, ensuring every user gets the right level of control.
By automating these processes, HR leaders and L&D professionals can focus on strategy instead of administrative work.
Top benefits of our LMS user management software
Effortless external user training
Onboard contractors, partners, or customers in just a few clicks. With Extranet User Manager (EUM), securely grant access and track progress—no IT hassle, no extra admin work.
Smart, targeted course delivery
Forget manual assignments—Learn365 automatically delivers training based on roles, skills, and career goals. As a result, employees get relevant learning, while HR and L&D stay focused on strategy.
Automate LMS management
Streamline enrollment, permissions, and compliance tracking with automation. Set it once, and let Learn365 handle the rest—saving time and eliminating admin tasks.
Smart role-based learning with Microsoft Entra ID
With Learn365’s LMS user management software, employees see only the training relevant to them. Because it integrates with Microsoft Entra ID (formerly Azure Active Directory), courses are automatically assigned based on job roles, departments, and seniority.
At the same time, management hierarchies ensure training aligns with leadership structures, while line managers can recommend courses tailored to team needs.
As a result, HR and L&D teams ensure compliance and skill development—without the manual workload.
Secure and controlled access to training content
Protect your learning environment with a user management system that keeps your data secure and your content accessible only to the right people.
- Single sign-on (SSO) eliminates multiple passwords, granting instant access across Microsoft Teams and SharePoint.
- Granular access control ensures managers see only their teams’ progress, while employees access only the courses relevant to them.
- Privacy-first user management supports secure onboarding, offboarding, and permission settings without IT bottlenecks.
With built-in Microsoft 365 security, Learn365 makes compliance easy while keeping your organization’s data protected.
Extend learning beyond your organization
Need to train external partners, contractors, or customers? Learn365’s LMS user management software lets you securely invite and manage external users without additional Microsoft licenses.
- Use Microsoft 365’s external sharing to grant secure access to specific training materials.
- Easily track and manage external learners with dedicated reporting tools.
- Maintain full control over what external users can access, ensuring compliance and security.
This flexibility makes Learn365 ideal for organizations that need to train frontline workers, external vendors, or global partners while keeping their learning ecosystem streamlined.
Discover the perfect plan for your needs and streamline your LMS today!
EUM Integration for Guest User Management
We have partnered with Envision IT to bring you the Extranet User Manager (EUM), a powerful system for managing guest users.
EUM makes it easy to onboard, share, and collaborate with external users in Learn365. Using EUM, Learn365 customers can access a complete solution to enhance the experience of users outside their organization such as contractors, partners and customers.
Trusted by 5,000+ companies
Book a demo of Learn365
Get a hands-on walkthrough of Learn365 and discover how it simplifies user management within Microsoft 365.
In this demo, you’ll:
- Experience Learn365 as a learner – See firsthand how employees engage with training in Teams and SharePoint.
- Preview ready-made courses – Explore structured content designed for seamless delivery within Microsoft.
- Test powerful admin tools – Dive into reporting dashboards, integrations, and effortless user management.
- See compliance training in action – Learn how to roll out mandatory training quickly and efficiently.
Don't Just Take Our Word For It
“Together with Learn365 and Extranet User Manager (EUM), we have developed an online Learning Management System (LMS) utilizing Microsoft 365 that can be easily accessed across the region and automatically configured according to an individual’s training requirements.”
Want to see what else Learn365 can do?
If you need a smarter way to manage training, Learn365 has you covered. Because it seamlessly integrates with Microsoft 365, you can automate LMS user management, assign training effortlessly, and track compliance in real-time.
With AI-driven tools, creating custom courses takes less than an hour. At the same time, automated feedback and personalized learning keep employees engaged.
So why wait? Explore Learn365 today and transform how your organization learns.
Got questions?
We've got answers!
Q: What is a user management system?
A user management system is essential for managing users and their accounts, granting access to various IT resources, and organizing users according to their needs and roles while maintaining the security of IT systems. Additionally, user management software can automate the process of creating and managing user accounts, managing user access to specific resources and data within the system, and supporting multi-factor password-less authentication. Specifically, using this type of software is the first step in creating a specific user management system for your organization.
Q: Is Learn365 a cloud-based user management system?
Yes, Learn365 is a cloud-based user management software, built into Microsoft 365, offering seamless integration with Microsoft’s modern workplace tools, including SharePoint and Teams. Specifically, our 100% cloud-based learning platform offers a familiar learning experience and seamlessly integrates with the Microsoft 365 environment. It’s an ideal choice for organizations seeking to digitally manage user learning and training.
Q: Can you automate user management processes in Learn365?
Yes, LMS365 provides automation capabilities for user management processes. It offers integration with Microsoft Power Automate, which allows users to automate digital processes and process automation. Additionally, LMS365 provides user provisioning software that can help automate the process of creating and managing user accounts. LMS365 also offers Entra ID (formerly Azure Active Directory) integration, which enables easy user management and provisioning.
Q: How does Learn365 integrate with other management tools?
Learn365 integrates seamlessly with Microsoft 365, SharePoint, Teams, and other Microsoft applications. Some examples of management tools that are integrated with Learn365 include:
- Entra ID (formerly Azure Active Directory): Chiefly, this enables easy user management and provisioning, and is integrated with Learn365 for seamless user management
- Microsoft Power Automate: Allows users to automate digital processes and robotic process automation, which is integrated with Learn365 for user management processes
- Power BI: Provides collaborative tools and trusted data security recording, which is integrated with Learn365 for a more comprehensive learning experience
- Extranet User Manager: Helps organizations manage external users, automate onboarding, and handle permissions management
- Microsoft Teams: Allows for virtual team collaboration and is integrated with Learn365 for a more seamless learning experience
Basically, these integrations help organizations create a more efficient and effective user management system, streamlining processes and improving overall productivity.